Meeting Management Services

Designing Events provides a comprehensive suite of corporate meeting management services. Designing Events handles a myriad tasks so you can focus on other critical elements of your meeting.

Pre-Meeting Services:

Develop conference budget
Create a comprehensive timelines
Site selection
Negotiate and administer best contracts for venues, rooms, equipment, transportation, etc.
Source temporary/rental on-site equipment
Schedule ground transportation
Establish audio/video plan
Plan hospitality needs
Organize all food and beverage for meals, breaks and receptions
Recommend and organize social activities and off-site events
Fully integrated travel services learn more

Meeting Communications and Registration Services:

Collaborative meeting development web site
Communications plan development
List development and maintenance
Direct mail development and execution
Email development and execution
Press relations
Promotional items and conference apparel
Online, phone and fax registration and data management

On-Site Meeting Management Services:

On-site liaison with venue's conference services manager
Manage all on-site equipment and logistics
Receive and position shipped materials
Setup and staff Registration/Welcome desk
Setup and maintain meeting rooms and event areas
Complete food and beverage management for meals, breaks, receptions etc
Facilitate Arrivals/Departures
Monitor audio/visual equipment readiness
Oversee Special Events
Review Billing Daily
Manage social activities and off-site events

Post-Meeting Services:

Coordinate Return Shipping
Comprehensive Invoice Reconciliation and Evaluation
Conduct post-event feedback and evaluations
Provide meeting attendee data file
Distribute thank you correspondence and follow-up materials to attendees, speakers, VIP's and others